Executive Personal Assistant

Executive Personal Assistant

Overview

A dynamic UHNW family is seeking a highly capable, discreet, and proactive Executive
Personal Assistant based in or near Miami to oversee the day-to-day operations of a fastmoving
family office and household ecosystem. This is a hands-on leadership role for
someone who thrives in high-performance environments, anticipates needs before they arise,
and can bring calm, structure, and excellence to a complex family life.
The ideal candidate is exceptionally organized, emotionally intelligent, detail-oriented,
resourceful, and service-minded. They should be equally comfortable managing household staff,
coordinating international travel, preparing residences for family arrivals, sourcing products and
services, and handling sensitive personal matters with complete confidentiality.
This role requires flexibility, responsiveness, and a “no task too big or too small” mindset.
Location

Miami-based preferred.

Occasional travel between residences will be required, including The Bahamas and Canada.
Core Responsibilities
Household & Staff Management
● Oversee household operations across multiple residences
● Manage and coordinate household staff, vendors, contractors, and service providers
● Create systems, schedules, checklists, and SOPs to ensure smooth operations
● Ensure homes are fully stocked, organized, guest-ready, and prepared ahead of family
arrivals
● Conduct regular property walkthroughs and proactively identify issues before they
become problems
● Coordinate maintenance, repairs, landscaping, cleaning, security, and seasonal needs

Family Logistics
● Manage complex family calendars and logistics for parents and children
● Coordinate appointments, activities, tutoring, events, and extracurricular schedules
● Assist with school, homeschool, camp, and childcare coordination as needed
● Handle errands, returns, gifting, sourcing, and personal shopping requests
● Anticipate needs and reduce decision fatigue for principals
Travel Coordination
● Organize domestic and international family travel from start to finish
● Coordinate flights (commercial and private), accommodations, transportation,
reservations, itineraries, and packing logistics
● Prepare residences prior to arrival, including groceries, household setup, children’s
needs, and special requests
● Troubleshoot travel issues quickly and calmly

Executive & Personal Support
● Act as a trusted right hand to the principals
● Prioritize incoming requests and manage shifting priorities
● Liaise with assistants, advisors, estate managers, schools, clubs, and external partners
● Always maintain confidentiality and professionalism
● Help build operational systems that allow the family to function efficiently and peacefully

Ideal Candidate
● 7+ years’ experience supporting UHNW individuals or families
● Prior experience as an Executive Assistant, Personal Assistant, Estate Manager, or

Chief of Staff preferred
● Exceptional organizational and project management skills
● Strong leadership presence with the ability to manage staff respectfully but firmly
● Calm under pressure and highly solution-oriented
● Extremely detail-oriented with strong follow-through
● High emotional intelligence and discretion
● Comfortable around children and family-centered environments
● Flexible schedule and responsive outside standard business hours when needed
● Tech savvy and proficient with calendars, travel platforms, spreadsheets, task
management tools, and household systems
Preferred Qualifications
● Experience managing multiple residences
● Experience coordinating international travel
● Existing Miami network of vendors, contractors, and luxury service providers
● Background in hospitality, luxury lifestyle management, family office operations, or
private service
● Valid driver’s license and passport

Compensation
Competitive compensation package commensurate with experience, including benefits, bonus
potential, and long-term growth opportunities for the right candidate.
To Apply

Please submit:
● Resume/CV
● Brief cover letter outlining relevant experience
● References available upon request
We are looking for someone who takes genuine pride in creating order, beauty, efficiency, and
ease for a busy family life.